THEODORE
THE TERRACE · VIP
Pineventz Smart Invitations & Guest Access
Smart Invitations. Verified Guests. Smarter Events.
Create personalised digital invitations, collect guest responses, prepare secure access passes and manage arrivals from one connected event experience.
- No paper guest list required
- Mobile and printable access options
- Sensitive responses limited to authorised staff
✓Invitation verified
From invitation to event-day insight
- 01Create an eventConnect Smart Invitations to an existing Pineventz event.
- 02Add guestsAdd people individually or import a guest list.
- 03Collect responsesCapture attendance, preferences and event requirements.
- 04Issue access passesGenerate a secure, personalised pass for every approved guest.
- 05Verify arrivalsScan, search and record guest entry at authorised gates.
- 06Review insightsUse attendance and catering information to improve operations.
Smart digital invitations
A polished invitation experience for every guest
Prepare individual, couple, family, VIP, staff, vendor or press invitations with organiser branding, unique links and clear event details.
- Individual, couple and household invitations
- Unique links and RSVP deadlines
- Built-in designs and AI-assisted artwork
- Mobile, image and printable pass options
A & EGuest RSVP portal
Full name
Access code
Menu preference⌄
Signature drink⌄
AMARA OKONKWO
Winter Celebration
- Table
- Terrace 4
- Gate
- Main
- Parking
- North
Digital access cards
The right information, ready when it matters
Each guest can receive a personalised pass with a secure QR code generated automatically by Pineventz. Guests never need to provide or design their own QR code.
- Guest name and optional photo
- Seat, table, entry gate and parking information
- Guest, VIP, staff, vendor and press badges
- Six-digit backup access code
Detailed allergies, accessibility needs and personal contacts are not printed openly on the card. They remain available only to authorised staff.
Designed for faster, clearer guest verification
Authorised staff can scan a guest pass, search by name or use a backup code while Pineventz records the result and blocks duplicate or invalid access attempts.
QR verification
Secure tokens link each pass to the correct guest and event without exposing personal information inside the QR code.
Duplicate-entry protection
Single-entry, re-entry and time-window rules help event teams handle access consistently.
Name and code search
Support guests whose phones are unavailable without returning to a paper list.
Multiple entrances
Assign access types and guest groups to the correct gates or event zones.
Catering intelligence
Turn guest responses into better event decisions
Use RSVP meal, drink, dessert, dietary and attendance information to prepare clearer catering totals, procurement estimates and post-event waste reports.
- Adult and children meal totals
- Vegetarian, vegan, halal, kosher and gluten-free counts
- Kitchen progress and food-waste recording
- AI catering prediction with local fallback insight
Catering dashboard
Live planning viewOne flexible system, adapted to your event
WeddingsCorporate eventsConferencesConcertsFestivalsChurchesSchoolsGraduationsPrivate partiesDinnersVIP eventsMemorials
What organisers should prepare
Start with the information you already know
- 1A Pineventz eventCreate or choose the event that will use Smart Invitations.
- 2Your guest-list planDecide whether invitations are individual, for couples or for families.
- 3RSVP questionsPrepare meal, drink, accessibility or other event-specific questions.
- 4Access rulesIdentify tables, gates, zones, VIP groups and re-entry requirements.
- 5Branding and design preferencesPrepare your logo, colours, theme and invitation style.
Event command centre
Operations viewChoose the level that fits your event
Basic
$0
Free plan
Guest list, RSVP, secure invitation links and simple organiser exports.
- Digital invitation foundation
- Guest RSVP
- Basic QR access
- Standard designs
Adds QR access cards, seating, table/gate assignments and richer exports.
- Advanced invitation options
- Seating and tables
- Guest reports
- Additional access controls
Adds scanner access control, catering intelligence, staff roles and event-day operations.
- Catering dashboard
- Multiple entrances
- Branded access cards
- Event command centre
Full Smart Access operations, advanced reports, offline-ready backup mode and white-label readiness.
- White-label options
- Advanced integrations
- Dedicated support
- Custom operational dashboards
What organisers and guests need to know
Can I use this for a wedding?+
Yes. Smart Invitations is designed for weddings, conferences, private parties, dinners, schools, churches, festivals and many other event types.
Can I use it for corporate events?+
Yes. Organisers can prepare guest access for business dinners, conferences, seminars, award nights, executive meetings and branded private events.
Can couples or families share one invitation?+
Yes. Organisers can choose individual, couple, family or mixed invitation structures.
Can I collect meal preferences and dietary requirements?+
Yes. Organisers can collect meal choices, drinks, allergies, accessibility needs and other approved guest preferences.
Can I upload a guest list?+
Yes. You can add guests manually or import a CSV guest list with a review step before invitations are prepared.
Can I manage VIP guests separately?+
Yes. The system supports guest, VIP, staff, vendor and press categories with different access details where needed.
Can I track who has responded?+
Yes. Organisers can see opened, pending, confirmed, declined and no-response guests from their Smart Invitations dashboard.
How do I start?+
Go to Account Centre, choose Smart Invitations and select your event. If you have not created an event yet, you will be asked to create one first, then connect Smart Invitations to it.
Ready for your next event
Prepare a smarter guest experience for your next event.
Open Smart Invitations, connect it to your Pineventz event and choose the plan that fits your guest experience.
